Paperwork
Quote to invoice
Estimates that become orders, work orders and invoices without anyone retyping a line — and a customer link to view and accept the quote.
Custom software
The software your business has been doing by hand.
When spreadsheets, whiteboards and a QuickBooks workaround are holding the operation together, we build the system that should have been there all along — shaped around how your team already works, and yours to keep.
What it replaces
The jobs your off-the-shelf tools almost do.
Most small businesses don't need an enterprise system. They need the one piece their accounting software and a stack of subscriptions leave to a person with a notepad.
Stock
Inventory that knows what's promised
On hand, committed to jobs and actually available, per location — so nothing gets scheduled with parts that are already spoken for.
People
Scheduling and time
Who is on what, a clock-in that can require being on site, and hours used against what the job was quoted.
Accounting
QuickBooks, both ways
Customers, products, invoices and payments kept in step with QuickBooks Online automatically, so the books and the floor agree.
Purchasing
Orders to vendors
Purchase orders built from what a job is short, sent to the vendor, and received back into stock.
Team
Messaging and alerts
Team threads and phone notifications for the moments that matter — a new lead, a part request, a job that's ready.
Built and running
One build became a product. It's called UpfitHQ.
Our first software client was an emergency-vehicle upfitter. Their accounting software wouldn't hold a lightbar against a job it hadn't invoiced yet, so what was actually on the shelf lived on a whiteboard and in one person's head.
What we built for them is now UpfitHQ: quotes with a drawing of the vehicle showing where every light goes, inventory that knows what's promised to which job, work orders technicians open on their phones, purchase orders to vendors, a geofenced time clock, and two-way QuickBooks sync — or no QuickBooks at all. It runs two upfitters across three locations every day, and it's sold as a product in its own right now, with its own site and its own pricing.
That is the part worth taking from it. A build here doesn't get handed over and left to rot. It gets used every day, it keeps growing from what the floor asks for, and it stays ours to support.
The demo is the real software with an invented shop in it — no sign-up, no password, and it resets itself. Want one built around your own process? Start a conversation.
Patrol build — Ford Police Interceptor Utility
2 technicians assigned · 1 on the clock
Roof lightbar
Committed
Push bumper
Committed
Grille lights ×4
Short 1
Hours used / quoted
6.5 / 14
QuickBooks
Synced
How it's built
Built like a product, not a one-off project.
Installs like an app
On phones and desktops, straight from the browser. No app store, nothing for your team to hunt for.
The right view for each person
The office sees prices and margins. The floor sees the job, the parts and the clock — and nothing it shouldn't.
You own it
The code, the data and the accounts it runs on are yours. Leave, and all of it goes with you.
It keeps improving
Launch isn't the finish line. What your team asks for on the floor becomes the next release.
How a software project goes
Small phases, each one in use before the next.
Step 1
Sit with the people doing the work
We learn the process as it actually runs — the spreadsheets, the workarounds, the steps that live in someone's head.
Step 2
A fixed quote, in phases
The build is split into phases you can see and price up front. No hourly meter running in the background.
Step 3
Ship a phase, use it, then the next
Each phase goes live and gets real use before the next one starts, so the system is shaped by your team rather than by a spec.
Ongoing
Hosting, support and improvements
A monthly plan covers hosting, backups, support and the changes that come up once the whole team is using it.
Is it a fit?
Software isn't always the answer. We'll tell you when it isn't.
A good fit
You've outgrown spreadsheets. An off-the-shelf tool almost works but not quite. Your accounting software can't do the operational part. Your team works from phones, not desks.
Probably not yet
An existing app already does the job well — we'll point you to it. Or the process is still changing week to week, and it's worth settling first.
Custom software is quoted per project at a fixed price after a scoping call, with a monthly plan for hosting and support.
Tell us what you're still doing by hand.
A short call is enough to tell whether software is the right fix — and if it isn't, we'll say so.